Keep track of Repeat orders with Design Cards. After we’ve designed a logo, we keep all information pertaining to that design on a 3x5 card. (You can purchase laser printer sheets of 3x5 cards. All information is then stored in your computer for future changes, additions, etc.) Cards are filed by design name and include: contact name and phone number, design number, size, stitch count, thread color and color order. The cards can be pulled from the card file easily when running repeat orders..
Keep track of Current orders with an Order board. A grease board stands by our digitizing station. It contains all orders currently in process. Below the board is a pendaflex, self-standing filing system with one pendaflex per alphabet letter. After an order is written, it is placed in the pendaflex file. The order number is written on the board starting with customer name. The board also contains columns for: order #, date written, due date, digitize design, order garments, waiting garments, waiting customer ok, ready to stitch and comments. A “check” is placed in the appropriate columns for each order. This is a very quick, easy way to identify what needs to be ordered, digitized, ready to stitch, etc.